How to Finish Everything You Start

1. Recognize the epidemic of unfinished tasks and its consequences

There's an epidemic of a "failure to finish" syndrome sabotaging not only our lives but the world we live in.

Unfinished tasks are pervasive. This epidemic affects both personal and professional lives, leading to missed opportunities, decreased productivity, and increased stress. Common examples include:

• Incomplete home improvement projects
• Unfinished degrees or certifications
• Abandoned creative endeavors (writing, art, music)
• Delayed career advancements
• Unfulfilled personal goals (weight loss, learning new skills)

Consequences are significant. Failing to finish tasks can result in:

• Lower self-esteem and self-confidence
• Missed career opportunities and financial setbacks
• Strained relationships due to unfulfilled commitments
• Increased stress and anxiety from mounting incomplete tasks
• Wasted time and resources on partially completed projects

2. Identify and overcome the 22 beliefs, behaviors, and habits that prevent finishing

Recognize, and deal with, why you are not getting to the priority project Now! and you will be further on the road to selectively completing everything you start.

Self-awareness is crucial. Understanding the underlying reasons for not finishing tasks is the first step towards overcoming them. Common obstacles include:

• Fear of failure or success
• Perfectionism
• Procrastination
• Poor planning or pacing
• Disorganization
• Emotional turmoil or anger

Strategies for overcoming obstacles:

• Recognize and challenge negative self-talk
• Break large tasks into smaller, manageable steps
• Set realistic expectations and deadlines
• Develop better organizational systems
• Address underlying emotional issues
• Practice self-compassion and celebrate small victories

3. Manage having too much to do at once by prioritizing effectively

You have to decide what's most important and prioritize.

Overwhelm leads to inaction. Having too many tasks competing for attention can paralyze decision-making and prevent progress on any front. To combat this:

• Use prioritization techniques like the Eisenhower Matrix (urgent vs. important)
• Apply the Pareto Principle (80/20 rule) to focus on high-impact tasks
• Regularly reassess and adjust priorities as circumstances change

Create a systematic approach:

1. List all tasks and commitments
2. Categorize by importance and urgency
3. Identify top 3-5 priorities
4. Schedule time for priority tasks
5. Delegate or eliminate low-priority items

4. Overcome procrastination by understanding its root causes

Procrastination is also information.

Procrastination is complex. Rather than simply laziness, procrastination often stems from deeper issues:

• Fear of failure or success
• Perfectionism
• Lack of clarity or motivation
• Poor time management skills
• Overwhelm or anxiety

Strategies to combat procrastination:

• Practice self-compassion and avoid harsh self-criticism
• Use the "5-minute rule" to overcome inertia
• Break tasks into smaller, less intimidating steps
• Create accountability through deadlines or partners
• Address underlying emotional issues
• Reward progress and celebrate small wins

5. Reframe deadlines as positive motivators rather than stressors

Deadlines are useful rather than something to be dreaded.

Deadlines provide structure. When viewed positively, deadlines can:

• Create a sense of urgency and motivation
• Help prioritize tasks and allocate resources effectively
• Provide clear milestones for measuring progress
• Facilitate better communication and coordination in team settings

Strategies for effective deadline management:

• Set realistic and achievable deadlines
• Break large projects into smaller milestones with interim deadlines
• Use time-blocking techniques to allocate focused work time
• Build in buffer time for unexpected challenges
• Regularly assess progress and adjust deadlines if necessary
• Celebrate meeting deadlines to reinforce positive associations

6. Apply the F-I-N-I-S-H method to complete tasks systematically

F-I-N-I-S-H

The F-I-N-I-S-H method provides a framework for systematically completing tasks:

F - Focus on one priority task
I - Ignore interruptions or distractions
N - Now is the time, not later or tomorrow
I - Initiate and innovate so you keep going
S - Stay the course however tough it gets
H - Hail finishing by celebrating your accomplishment

Implementing the F-I-N-I-S-H method:

1. Choose your most important task to focus on
2. Create a distraction-free environment (silence notifications, find a quiet space)
3. Start immediately, avoiding excuses for delay
4. Use creative problem-solving to overcome obstacles
5. Persist through challenges, reminding yourself of the importance of finishing
6. Reward yourself upon completion to reinforce the habit of finishing

7. Set SMART goals and prioritize tasks to increase productivity

Applying SMART to the #1 task or project that you want to finish — your goal — either acronym are powerful tools for helping you to achieve each of your goals.

SMART goals provide clarity and focus. The SMART criteria ensure goals are:

• Specific
• Measurable
• Achievable
• Relevant
• Time-bound

Implementing SMART goals:

1. Define your goal in clear, specific terms
2. Establish concrete criteria for measuring progress
3. Ensure the goal is attainable given your resources and constraints
4. Align the goal with your broader objectives and values
5. Set a clear deadline or timeframe for achievement

Prioritize tasks using techniques such as:

• Eisenhower Matrix (urgent vs. important)
• ABC method (high, medium, low priority)
• Time-blocking for focused work sessions

8. Create and utilize effective to-do lists to stay organized

A well-constructed to-do list will also help you monitor your progress.

Effective to-do lists are crucial for organization. They help:

• Capture all tasks in one place
• Prioritize and sequence work
• Provide a sense of accomplishment as items are checked off
• Reduce mental clutter and anxiety

Tips for creating effective to-do lists:

• Keep lists concise and focused on actionable items
• Break larger tasks into smaller, manageable steps
• Include deadlines or time estimates for each task
• Prioritize items using a system (e.g., numbering, color-coding)
• Review and update lists regularly
• Use digital tools for easy access and syncing across devices

9. Learn to say "no" graciously to maintain focus on priorities

You want to say "no" in a way that is polite and that acknowledges and respects the needs and priorities of the person who is asking you to devote your time and focus to a request.

Saying "no" is a crucial skill. It helps:

• Maintain focus on priorities
• Avoid overcommitment and burnout
• Establish healthy boundaries

Strategies for saying "no" graciously:

• Express appreciation for the opportunity
• Provide a brief, honest explanation for declining
• Offer alternative solutions or resources if possible
• Be firm but polite in your refusal
• Avoid over-explaining or making excuses
• Practice saying "no" to build confidence

10. Delegate tasks strategically to maximize efficiency

Delegating that task or project to someone else in the first place, and getting it off your plate, could be the way to free up time to finish the priority ventures that only you can do.

Effective delegation is crucial for productivity. It allows you to:

• Focus on high-value tasks that require your unique skills
• Develop team members' skills and confidence
• Increase overall team productivity

Steps for effective delegation:

1. Identify tasks suitable for delegation
2. Choose the right person for each task
3. Provide clear instructions and expectations
4. Establish checkpoints and deadlines
5. Offer support and resources as needed
6. Give credit and praise for successful completion
7. Provide constructive feedback for improvement

11. Apply specific strategies to finish writing a book or other major projects

Finishing a book takes commitment, courage, and dedication.

Large projects require specific strategies. For writing a book or similar endeavors:

• Break the project into smaller, manageable milestones
• Set realistic deadlines for each stage
• Create a consistent writing routine or work schedule
• Find an accountability partner or join a support group
• Address perfectionism and fear of completion
• Celebrate progress along the way

Overcoming common obstacles:

• Writer's block: Use freewriting or change of environment
• Lack of motivation: Reconnect with your purpose for writing
• Distractions: Create a dedicated workspace and set boundaries
• Self-doubt: Seek feedback from trusted peers or mentors
• Time constraints: Prioritize writing and eliminate non-essential activities

12. Know when it's appropriate to not finish a task

Sometimes you must make the very difficult decision that you have to avoid a delay because it just might sink your project when you're close to finishing.

Not all tasks should be finished. Reasons to abandon a project include:

• Changed priorities or circumstances
• Limited resources or time
• Diminishing returns on investment
• Better opportunities arise

Decision-making process for abandoning tasks:

1. Assess the current value and relevance of the task
2. Consider the opportunity cost of continuing
3. Evaluate potential consequences of not finishing
4. Determine if resources could be better allocated elsewhere
5. Communicate decision to stakeholders if necessary
6. Learn from the experience for future project planning

Last updated: October 5, 2024