Time Wise

1. Prioritize wisely: Set systems, not goals

"Instead of saying, for example, "My goal is to write 100,000 words," I reframe it and say, "My system is that every morning for an hour I'm going to write 500 words." And eventually that's going to amount to 100,000 words, but you don't think of it that way. You think of it as a system."

Systems over goals. Instead of setting traditional goals, focus on creating systems that lead to desired outcomes. This approach reduces the pressure of constant "failure" until the goal is reached and provides a more sustainable path to achievement.

Practical implementation:

• Identify your desired outcome
• Design a daily or weekly system that moves you towards that outcome
• Focus on consistently following the system rather than fixating on the end goal

By shifting focus from the end result to the process, you'll likely find increased motivation and a greater sense of accomplishment along the way.

2. Structure your day for peak performance

"I changed my schedule so that on writing days, I set myself a word count and in the morning I'll say, "Okay, today I have to write 700 words" and I won't bring my phone into the office with me, I will not open up my email, I will not do anything until I hit those 700 words and then I'm free to do other things."

Optimize your chronotype. Understanding your natural energy rhythms (chronotype) can significantly improve productivity. Structure your day to align with your peak cognitive periods for maximum efficiency.

Key strategies:

• Identify your chronotype (lark, middle bird, or owl)
• Schedule deep work during your peak cognitive hours
• Use lower energy periods for less demanding tasks
• Implement regular breaks to maintain focus and energy
• Create location-based rituals to reinforce productive habits

By aligning your work schedule with your natural rhythms and creating supportive environments, you can dramatically increase your productivity and work satisfaction.

3. Boost efficiency through automation and meeting optimization

"There is a standard idea from outsourcing thinking that if you're going to do something more than thirty times a year, then it's worth automating or outsourcing."

Automate and optimize. Identify repetitive tasks and implement strategies to streamline or eliminate them. This frees up time and mental energy for more important work.

Efficiency boosters:

• Apply the 30x rule: Automate or outsource tasks done more than 30 times a year
• Use tools like Zapier or Keyboard Maestro for task automation
• Implement asynchronous communication (e.g., video updates) to reduce meeting time
• Batch similar tasks to minimize context switching
• Create templates for recurring tasks or communications

By systematically reducing time spent on low-value activities, you create space for high-impact work and strategic thinking.

4. Enhance focus by taming digital distractions

"I deleted Facebook, Instagram, YouTube, Twitter and Gmail from my phone. I even turned off Safari."

Digital detox for focus. Our devices, while useful, can be significant sources of distraction. Implementing strategies to reduce digital interruptions can dramatically improve focus and productivity.

Distraction-taming techniques:

• Remove non-essential apps from your phone
• Use "Do Not Disturb" modes during focused work periods
• Implement website blockers during work hours
• Create physical distance between you and your devices
• Schedule specific times for email and social media checks

By consciously designing your digital environment, you can reclaim your attention and direct it towards meaningful work and personal interactions.

5. Reflect regularly to overcome self-doubt and grow

"I'm happy that I still get very nervous, even if I maybe shouldn't be. If there ever was a day where I was like, "Yeah, I should totally be here" – I don't want to be like that. I want to always be looking at myself and questioning where I am right now in my career."

Embrace self-reflection. Regular introspection can help overcome imposter syndrome, identify areas for growth, and maintain a growth mindset. View self-doubt as a motivator rather than a hindrance.

Reflection strategies:

• Schedule bi-annual "life check-ups" to assess career satisfaction and growth
• Reframe self-doubt as an opportunity for improvement
• Seek specific, actionable feedback from peers and mentors
• Keep a "Spark Joy" folder of accomplishments and positive feedback
• Use self-doubt as a signal to pursue challenging opportunities

By cultivating a habit of thoughtful reflection, you can turn potential stumbling blocks into stepping stones for personal and professional growth.

6. Build stronger connections through strategic networking

"There is extraordinary power in our existing networks. And arguably, the most impactful thing that most people can do to improve their network is to reinvigorate dormant ties."

Leverage existing connections. Rather than focusing solely on making new connections, invest time in rekindling and strengthening existing relationships. This approach can lead to unexpected opportunities and support.

Networking strategies:

• Regularly reach out to dormant contacts with a simple "thinking of you" message
• Share relevant content or opportunities with your network
• Ask for advice or offer help to deepen connections
• Use the "Next Tuesday" rule when evaluating networking opportunities
• Practice "extreme giving" by looking for ways to support others

By approaching networking with a mindset of genuine connection and mutual support, you can build a robust and beneficial professional ecosystem.

7. Maintain energy by cultivating joy and eliminating irritants

"I'll put a rotating bunch of items that spark joy in it. It could be a family photo, it could be a paper I recently published, or a comment from a speaking host that gave me praise on something I did, or a positive teaching evaluation. I'll go into that folder usually at least once a day and just read a couple things. It helps me feel good about one of the things that I've been able to do."

Prioritize joy and eliminate friction. Consciously incorporating elements that bring joy and removing recurring irritants can significantly boost your energy and productivity.

Energy-boosting tactics:

• Create a "Spark Joy" folder of positive feedback and accomplishments
• Identify and eliminate recurring irritants in your work and personal life
• Inject humor into serious work to maintain perspective and reduce stress
• Use the "Tiny Habits" method to build positive routines
• Practice gratitude through daily rituals or visual reminders

By actively managing your emotional and energetic state, you can maintain higher levels of motivation and resilience, leading to more consistent productivity and satisfaction in your work and life.

Last updated: August 26, 2024